Please read the following before filling out the vendor application.
Thank you for expressing interest in Bermuda Heroes Weekend. We are accepting vendor applications for BHW Kiddie Carnival, BHW Five Star Friday, BHW Raft Up & The BHW Parade of Bands.
Food / Drink (non-alcoholic) / Kid Entertainment
Vendors will have the opportunity to provide food services to the public during each of the above BHW events in the form of food / drink (non-alcoholic). Kid friendly entertainment i.e. bouncy castles, etc. will be considered for Kiddie Carnival.
Vending plots will be reserved along the parade route during the BHW Parade of Bands for registered charity organizations. These spaces can be open from 12pm and MUST close by 6pm. Please indicate if you are a charity in the application.
Electricity will NOT be available during these events as they are outdoors. 110V Electricity will be supplied for Five Star Friday only. Vendors are expected to provide their own equipment i.e. tables, chairs, tents, signage, etc.
Vendor fees are $250 each for food vendors, and $150 each for snacks and other vendors. Vending permits are sold per event. For example, if you apply for Five Star Friday and Raft up as a food vendor, the total due is $500. Registered charities will pay 50% of the fee. The fee must be paid in full by May 20, 2017. If you make payment after this date, please note, a $25 late fee will be incurred. Payments can be made via online transfer to HSBC 011-129830-001 or by credit card payment on our website (LINK). Once your application is received it will be reviewed and confirmation of acceptance will be sent via email.
Vendor passes will be provided for the vending applicant plus three booth workers. Passes can be collected on June 5, 2017. The time and location for pick up will be communicated by email prior to the date. Any additional persons will need to pay the associated ticket price for the event.
Each vendor must present with their items at the venue 4 hours prior to the gate open time for each event. If you need entry prior to this timeframe, please call the main Bermuda Heroes hotline to arrange a time. At the main entrance, please present your vendor’s pass to security for entry to the property. One vendor’s pass per entry. No vendor may sublet to another vendor. Vendors must have their booth open and ready for business 30 minutes prior to gate opening time.
All Vendors must submit a valid certificate of liability insurance with a minimum of $1,000,000 liability coverage. All vendors must have a valid business license. Both of these documents should be emailed to info@bermudaheroesweekend,com to complete your application. Your application will not be reviewed until all documentation is submitted.
All Food vendors must display a temporary food license from the Department of Health.
Vendors shall remove all personal property, trash and debris from their designated area throughout the duration of event. Food vendors must keep area sanitary at all times and all trash must be gathered, bagged and deposited in the available trash dumpster onsite. Please bring containers to dispose of your grease away from the premises. Dumping of grease in the trees, water or grass is prohibited.
Terms of Contract
All Food, Drink, and Kid Entertainment vendors must accept the full terms of this contract.